Employee monitoring software keeps an eye on your employees’ activities. It provides business owners and managers with a comprehensive view of employee activity and productivity reports. As a result, using legitimate employee monitoring in the workplace becomes critical. So here’s a recommendation for one of the best employee system monitoring software programs: DeskTrack.
DeskTrack, like your teachers in school, monitors your attendance, productivity, activity, and a variety of other workplace activities.
We’ll go over why employee monitoring software like DeskTrack is important in the workplace, as well as five ways to build trust among your employees by monitoring them ethically and efficiently. By the end of this article, you’ll have learned everything you need to know before implementing a system monitoring software.
HOW TO ENSURE WORKPLACE SUPERVISION
Employees are the most important asset for any company. As a result, it is necessary to observe and monitor them as they go about their work. Meanwhile, in such a monitoring environment, some employees may find it difficult to be watched all the time. They may be concerned about the fact that they are being watched.
Make sure your employees are aware of employee monitoring software to avoid this. Create a monitoring policy, if possible, that includes consent forms and a detailed explanation of why they are being monitored, what data you will be collecting, how you will store it, and who will have access to it, in short, everything they need to know.
DeskTrack software’s purpose is to monitor employee activity and alert if necessary. While employers can monitor their employees in a variety of ways, large work environments make it difficult for managers to effectively monitor each employee’s activity and productivity.
As a result, an employee monitoring and management system is required. Employers, on the other hand, can maintain a transparent environment while monitoring by using appropriate employee monitoring software.
If you want to monitor ethically, you must follow these best practises when using employee monitoring.
Inform them that they are being watched: When they understand why they are being watched, what is being watched, and how it works, they develop a sense of transparency with the company.
- Maintain the safety and security of your employees’ data: If you have the authority to monitor your employees’ activities, it is your responsibility to save and secure their data.
- Keep track of what’s necessary. Before tracking employees, make certain that their privacy is not violated. Managers and administrators must keep track of what is critical for the company’s and employees’ productivity.
- Make sure your policies are clear and concise. Employees should understand what is expected of them and what behaviours are unacceptable.
- Employees must understand that they are here to learn, earn, and explore, so they must develop a sense of belonging to the company and their teams. As a whole, they can propel the company to greater heights.
5 ETHICAL AND EFFECTIVE WAYS TO MONITOR EMPLOYEES
1. PROMOTE A SAFE AND EFFECTIVE WORK CULTURE
According to research, one of the most successful companies understands that encouraging and fostering a positive work environment assists employees in finding joy in their work. Reduce stress while increasing output. And there is no denying that productive employees are critical to a company’s success.
DeskTrack allows you to scrutinise even the smallest details and changes in your employee’s productivity report. It gives you a lot of information about their behaviour and performance.
2. USE GPS TO FIND YOUR PHYSICAL LOCATION
There was a significant shift in work culture following covid. Work from Home has become popular, allowing employees to work from any location. Without a doubt, the WFH culture saves a lot of resources and infrastructure, but when it comes to workforce productivity, sitting far away from employees makes it difficult for management to keep an eye on them.
Employee monitoring will provide you with your employees’ geolocation. The employee’s availability can be determined by tracking their location. Indeed, the company can easily assign any geolocation-based task without having to create a chart of travel dates and locations.
3. USE GPS TO FIND YOUR PHYSICAL LOCATION
There was a significant shift in work culture following covid. Work from Home has become popular, allowing employees to work from any location. Without a doubt, the WFH culture saves a lot of resources and infrastructure, but when it comes to workforce productivity, sitting far away from employees makes it difficult for management to keep an eye on them.
Employee monitoring will provide you with your employees’ geolocation. The employee’s availability can be determined by tracking their location. Indeed, the company can easily assign any geolocation-based task without having to create a chart of travel dates and locations.
4. AUTOMATIC SCREENSHOTS FOR CONSTANT MONITORING
The screenshot monitoring feature allows the user to view screenshots taken from employee computers. It is possible to monitor the official system by capturing screenshots. Most businesses use it to determine an employee’s current work status and how much time they spend on that work. Companies are allowed to monitor the screens of employee computers during work hours, stating that it is a legal deal in most countries.
Because we’re talking about screenshot monitoring, DeskTrack can take screenshots automatically at intervals set by the administrator. Employee monitoring includes screenshots monitoring, which is designed in such a way that it automatically captures the screen of employees’ computers at predetermined intervals of time with no pop-ups.
As monitoring software used for employee monitoring capture regular screenshots at regular intervals for security concerns, employers can remove such screenshots from the system for a better workflow if those shots do not capture any malicious activities. Peeking into someone else’s personal data as a legitimate employer is unethical. However, as a business owner, you must protect your company’s data from breaches or internal threats. In such cases, you can instruct your employees to use
5. MONITOR EMPLOYEE ONLINE BEHAVIOR BY TRACKING WEBSITES
Insider threats are one of the organization’s major concerns. Breaching any confidential files via unauthorized websites may result in a significant loss for the company. As a result, it is critical to examine the employee journey via the internet.
The functionalities of DeskTrack stop insider threats and prevent further damage and breach. You have access to specific check-listed websites for organizational needs, and you can also prevent your employees from using non-essential web portals.
CONCLUSION
Now Take a moment to consider someone you truly trust. Do you always support them? Of course, the answer is yes. When you gain their trust, you begin to devote your time and effort to them.
By emphasizing workplace trust, you can also create a diverse and inclusive culture in which your employees feel more connected to their team. They may benefit from a culture of honesty, psychological safety, and mutual respect, which may make employees feel more secure in their jobs.
Employees are the soul and heart of any business. To instill ethics and respect in your employees, inform them that they are being watched and familiarise them with surveillance software techniques. Justify that activities are being recorded and that it is more than just a matter of tracking them; it is a security concern for the company’s data.
Finally, we recommend that you use the best employee monitoring software DeskTrack to ensure your company’s employee monitoring is secure. Sign up now to protect your employees’ data and get the most from them.
