Outdoor events in the UK bring people together, they’re all about the great outdoors and community. Whether it’s a family friendly summer festival, a lively celebration or a day in the sun, hosting an outdoor event requires careful planning and the right facilities to make it all go smoothly. Here’s the top facilities every event organiser should consider to make your outdoor event.
1. Sanitation
Keeping your event clean and comfortable is key, especially with big crowds. Portable toilets and handwashing stations are a must to meet attendees needs.
Companies like Portable Toilets Limited have various solutions for different event sizes and budgets. With good sanitation facilities you can ensure your guests can enjoy the experience without discomfort.
2. Food and Drink
One of the main draws of any outdoor event is the food and drink! Having a variety of options – from street food stalls to sit down brunches – can cater for everyone.
Think about food trucks, refreshment stations and even themed bars to add flavour and variety. Partner with food vendors or arrange catering and you can enhance the experience for your attendees and encourage them to explore more.
3. Shelter and Shade
Whether it’s to get out of the sun or take cover from unexpected rain, having shelter is crucial for an outdoor event taking place in the UK.
Tents, marquees and pop up gazebos provide a place for attendees to relax, enjoy their food or simply watch the event from a shaded area. For evening events, lit tents can create a snug atmosphere.
4. Seating Areas and Chill Out Zones
Outdoor events mean lots of walking and standing so having seating areas can make a big difference. Designate areas with benches, picnic tables or lounging areas where attendees can sit, chat or just enjoy the atmosphere. Comfortable seating makes the experience more enjoyable for adults and families.
5. Stage and Entertainment Facilities
If your event has shows, live music or entertainment you’ll need a stage setup. Partner with a sound and lighting company to get high quality production for the performances, screens and projectors to make sure everyone can see and screens and projectors to make sure everyone can see. Having a dedicated entertainment area can also be a focal point for the event and draw in attendees and create a buzz.
6. Activities for All Ages
To make your event enjoyable for everyone include activities for different age groups. From family friendly games and puzzles to adult focused entertainment like tasting tours or craft workshops there’s something for all. Activities keep people engaged, encourage discovery and allow them to create memories with friends and family.
7. First Aid and Safety Services
Safety should always be top of the list when hosting outdoor events. First aid tents, trained staff and safety zones mean any incidents can be dealt with quickly. Partner with local medical services and have a clear route for emergency access and you’ll have everything covered and your attendees and team will be reassured.
8. Water and Hydration Stations
Outdoor events especially in the warmer months need plenty of water facilities. Make sure there are multiple hydration stations where attendees can grab a drink and rehydrate. These stations can also be social areas where people gather, chat and take a break.
9. Clear Signage and Info Stands
Attendees should be able to find their way around the event space. Clear signage, maps and info stands can help people find activities, food or toilets without hassle. This is especially useful for larger events with multiple attractions or stages.
Adding wayfinding elements will enhance the experience and help guests discover all you have to offer.
10. Waste and Recycling
For a green event make sure waste management is in place. Have plenty of bins and recycling stations throughout the event space to keep the area clean and reduce the environmental impact. Not only will this keep the area tidy but it will also encourage good behaviour from attendees.
11. Lighting for Night Events
If your event goes into the evening hours make sure there’s enough lighting. String lights, floodlights and LED installations can create ambiance and visibility. Good lighting will keep people safe, encourage them to stay longer and create magic as the day turns to night.
12. Parking and Transport
Think about where attendees will park and how they will get there. Designated parking areas, shuttles and clear instructions on public transport options will make attending your event easier and more fun. Transport access means everyone from locals to those coming from further afield can join in.
13. Interactive Experiences and Photo Ops
With social media a big part of event promotion having photo opportunities can increase your event’s reach. Interactive experiences like themed photo booths or scenic areas will encourage attendees to take pictures and share on social media and promote the event to a wider audience.
14. Something to Make It Unforgettable
To make your event different have a unique attraction or experience that guests won’t find elsewhere. From tech innovations like VR booths to team based challenges or immersive trails add something creative and original and you’ll be sure to leave a lasting impression.
A Community Focused, Fun and Safe Outdoor Event
Hosting an outdoor event is a great way to bring people together and celebrate the great outdoors. By including the essentials like food services, seating areas and interactive experiences your event will become a must attend event that attendees will love. Whether it’s a community celebration, summer festival or family fun day these elements will ensure its success and leave a positive impact.
With everything in place your event will have plenty of fun, enjoyment and discovery for all attendees and be a memorable experience in the heart of the great outdoors.
